Report of Program Committee and Organisation committee 

Wolfgang Adamczak

Agend

Annemarie Nase presented 4^th draft of call for papers (see attachment), were you can find most information about Programme Committee, Organising Committee and all the other things. Conference will last from August  29 - 31, 2002 in Kassel, Germany. Organisers of conference are University of Kassel and Social Science Information Centre, Bonn, in co-operation with EuroCRIS. All information about conference you will find at

http://www.EuroCRIS.org/CRIS2002

It was further discussed conference mission and conference topics. Two different titles were discussed. It was decided that title of conference should be

“Gaining Insight from Research Information”

Contributions to be made should be

Papers in plenary sessions

Workshops

Poster sessions and presentations as part of an exhibit
All abstracts should be submitted by February 15, 2002. All accepted papers and invited talks will be published electronically and will be available during and after the conference at the above mentioned Internet platform of CRIS 2002. Wolfgang will discuss whether electronic publication, printing by demand and printed proceedings can be made to an affordable amount by kassel university press.

Conference fees will be 250 EURO for registration until June 30, 2002, 300 EURO for registration afterwards.

Timetable looks as follows

February 15, 2002 Final deadline for abstracts submissions

March 22, 2002 Notification regarding acceptance of submissions

April 15, 2002 First programme announcement

April 22, 2002 Call for participation

May 03, 2002 Deadline for full papers in plenary sessions,  8-10 pages (no more than 18,000 characters)

End of June, 2002 Notification of acceptance of full papers

June 30, 2002 Last day of early bird participation registration

July 31, 2002 First list of participants

August 29 – 31, 2002 Conference in Kassel, Germany

Wolfgang Adamczak took over further talk.

Budget is estimated to be about 90.000 EURO including staff, material, rooms, equipment, catering etc. Sources of income will be fees, sponsoring and own resources of University of Kassel and Social Science Information Centre, Bonn. For about 30.000 EURO will be made a proposal at German Funding Institution DFG.

Conference Layout of CRIS 2002 can be seen on attachment. On Thursday and Friday there is at the morning and at the begin of sessions in the afternoon and on Saturday morning reserved space for keynote-speakers. Following keynote-speakers can take place up to three  parallel sessions of paper presentations and workshops. Programme Committee will look how to handle it after call for papers is finished.

There will be organised quota of rooms at hotels in Kassel up to the end of June 2002. Prices will be from 50 to 100 EURO. Because of art exhibition Documenta no longer reservation of rooms will be possible. But you can make individual reservation at any time at any hotel in Kassel.

Transportation will be very simple, because most of participants will arrive at Frankfurt Airport. By train you can come all two hours directly via fast speed train to Kassel-Wilhelmshöhe. All other hours you have to go by regional trains to Frankfurt Central Station. There you can change to fast speed trains. Persons who are coming from Northern Europe may fly to Hamburg Airport. By airport-bus they can go to Hamburg Central Station to change to fast speed trains to Kassel-Wilhelmshöhe each hour. At

http://www.bahn.de   you can find travel-service of German railway to choose trains by your individual demands.

Railway station Kassel-Wilhelmshöhe is twenty minutes to go by tram to reach University of Kassel. Most of  hotels are in the same distance (or nearer). Included in conference fees will be tickets for public traffic in Kassel.

Facilities for conference are situated at the northern part of Kassel, five minutes to go to be in the centre of Kassel (http://www.uni-kassel.de/standorte/hopla/ and http://www.uni-kassel.de/standorte/imap3/hopla/). Lecture halls and exhibitions, rooms for workshops, Computer Centre and refectory (Mensa) for lunch is to go three minutes. (Besides campus there are many pubs.)

Social programmes will be depend of getting (enough) money. There could be a speakers dinner at Wednesday evening, a coming together at Thursday evening (http://www.gleis1.de/) and a formal congress dinner at Friday (http://www.kloster-haydau.de/). It is a planned to finish conference at Saturday afternoon with a visit of Documenta (http://www.documenta.de/). Many information about Kassel you can find at

http://www.kassel.de/

After discussion and nod of approval there remained two things to be solved:

·        To spread call for papers as the first announcement of conference very widely it is necessary to send Annemarie Nase (nase@bonn.iz-soz.de) addresses of persons/institutions to be interested in topics of conference. Best is to give e-mail addresses or list of them. 10.000 printed copies will be available too!