Charter, version by Keith Jeffery 

 EuroCRIS platform

1.      Mission: EuroCRIS is a not-for-profit organisation dedicated to the promotion of CRIS (Current Research Information Systems) and is the international point of contact for CRIS;

2.      Identity: EuroCRIS owns the above trademarks and registered internet presence which provides also the official contact information;

3.      Purpose: EuroCRIS exists to:

(a)    organise and run the CRIS series of conferences with associated workshops and other events;

(b)   promote and improve CERIF and ERGO and any subsequent standards endorsed by EuroCRIS;

(c)    provide a source of expertise in CRIS to members and to others under business arrangements made at the time;

(d)   maintain the EuroCRIS Code of Good Practice;

(e)    build and maintain the CRIS community by events, newsletter, bulletin board and other appropriate mechanisms;

4.      Organisation: EuroCRIS is organised as follows:

(a)    Full (voting) membership: is open to institutions and individuals at a nominal fee.  A membership register is maintained online;

(b)   Affiliate membership is open to interested institutions at a nominal fee. An affiliate membership register is maintained online;

(c)    Board: a board of 9 elected from the membership manages EuroCRIS;

(d)   Executive: the chairman, secretary and treasurer elected from the board form the executive delegated to perform tasks as agreed by the board;

(e)    The Board and Executive make decisions by a simple majority within a 66% quorum; in the event of a tie the current Chairman has the casting vote;

5.      Elections: Elections are organised as follows:

(a)    Board members are elected by the membership for a period of 3 years and may be re-elected.  3 board members are elected in September each year;

(b)   Executive members are elected by the Board for a period of 3 years and may be re-elected; one Executive member is elected in October each year in the order Chairman, Secretary, Treasurer: this provides continuity;

(c)    Voting is overseen by the secretary and is accomplished by simple majority of the relevant electorate by email proforma; the quorum is set at 66%; in the event of a tie the current Chairman has the casting vote;

(d)   A member of the Board or Executive can be removed at any time by a 66% majority of the relevant electorate;

(e)    Removal or resignation of a Board or Executive member is followed by additional candidate places at the next election; meantime the Board or Executive runs with fewer members;

(f)     The members by joining EuroCRIS agree to eliminate personal liability of the Board and Executive and to indemnify them against liabilities and expenses related to EuroCRIS except in the cases of wilful business misconduct, criminal activity or improper use of EuroCRIS assets;

6.      Meetings: Meetings are organised as follows:

(a)    the main annual meeting is coincident with the CRIS conference of that year, is held in Spring and is open to all members;

(b)   the secondary annual meeting is held in the Autumn and is open to all members;

(c)    at each of the two annual meetings there shall be a meeting of the Board; agendae, papers and minutes shall be published on the EuroCRIS website;

7.      Termination:  EuroCRIS ceases to exist if a 66% majority of member votes from a 75% quorum of members favour it.